Why Prolify
One platform instead of ten vendors.
Building a real US company means paying for, logging into and reconciling across categories that have no business being separate. Prolify brings that work together.
The stack you would otherwise buy. And how each part fails.
| Category | How it goes wrong |
|---|---|
| Formation service | Ends the day the certificate arrives |
| Registered agent | Renewal buried in an email you will miss |
| U.S. business address | Banks reject the PO-box variety |
| EIN assistance without an SSN | Wrong route chosen, application rejected |
| Bookkeeping | Annual panic instead of a monthly cadence |
| Tax preparation | Nobody asks the Form 5472 question |
| Compliance tracking | Tracks one state, misses the second |
| Founder dashboard software | Does not know your entity exists |
| Coordination | You are the integration layer |
What these cost varies by vendor, country and plan, and each vendor sets its own rate. This page lists the categories so you can price your own stack against them.
What Prolify centralises. With what is, and is not, live.
| Instead of | What Prolify covers | Status |
|---|---|---|
| Formation services | LLC in four states, C-Corp in Delaware, with the document set | Live today |
| Registered agent providers | Year one with every formation, then tracked | Live today |
| U.S. business address providers | A real U.S. business address, arranged by Prolify | Live today |
| EIN application services | The EIN, including where the responsible party has no SSN | Live today |
| Compliance vendors | Annual reports and the state dates that apply to your entity | Live today |
| Founder dashboards and document stores | Founder Dashboard, Document Vault, compliance calendar | Live today |
| Banking application help | The document package a bank asks for. The bank still decides | Live today |
| Bookkeeping platforms | Bookkeeping setup guidance | Growth and Elite plans |
| Tax preparation firms | Federal and state filings, and Form 5472 where it applies | Coordinated with licensed partners |
| Advisory and fractional executives | A dedicated advisor on Elite; specialists by referral | By request |
| Payroll providers | Payroll and contractor payments | Not offered today |
| Cap table and stock administration | Cap table and stock admin | Not offered today |
What centralising actually means. Four things.
One login
For the entity, the finances, the filings and the operating surface.
One source of truth
For documents, filings, deadlines and numbers: the same records your bank, your investor and the IRS will eventually ask about.
One operating cadence
Every month, every quarter, every year, instead of a folder of PDFs and a forgotten renewal email.
One vendor relationship
Instead of ten invoices, ten support inboxes and ten passwords.
Why one source of truth matters. It is a failure mode, not an inconvenience.
Why one source of truth matters
Fragmentation is not an inconvenience, it is a failure mode. Diligence stalls because the operating agreement is in one portal and the EIN letter is in an inbox. A bank's annual review flags the entity because the address on file does not match the state record. A missed annual report quietly moves the company to “not in good standing” while three vendors each assume another was watching. When the records live in one place, those failure modes stop being possible.
Why founders outside the U.S. need this most
Every vendor in the standard stack assumes you have an SSN, a U.S. address, U.S. credit and U.S. business hours. If you are building from Lagos, Mumbai, Manila, São Paulo or Dubai, you are not just integrating ten vendors. You are integrating ten vendors that were not built for you. Prolify's workflows assume the opposite by default. That is the founding reason the platform exists.
The trap in the cheaper path It defers the cost.
The cheapest filing site is not cheaper. It defers the cost.
The generic operating agreement breaks in diligence. The EIN goes to the wrong route. The Form 5472 question is never asked. The registered agent renewal lapses and the state administratively dissolves the entity. Reinstatement, back fees, catch-up bookkeeping and back-year filings routinely cost more than years of doing it properly.
Failing to file Form 5472 when it is due draws a $25,000 penalty, and a further $25,000 per related party per 30-day period once the failure runs more than 90 days past IRS notice.
The honest version
Questions. Answered in the open.
Is Prolify a one-for-one replacement for specialist bookkeeping, payroll or cap-table tools?
No. Prolify centralises the categories founders usually buy separately: formation, registered agent, address, EIN, compliance, records and a founder operating surface. Payroll and cap table are not offered at all. For a founder who would otherwise stitch several vendors together, Prolify is usually the simpler answer; for one with mature needs in a single specialist category, that specialist tool may still be right.
What if I already have an accountant or a lawyer I trust?
Keep them. Many customers keep an external accountant for tax strategy and use Prolify for the entity, the compliance calendar, the records and the operating cadence. Prolify works alongside them.
What is actually live today?
Formation, the EIN, registered agent, U.S. business address, the banking document package, compliance filings, the Document Vault and the compliance calendar are live. Bookkeeping setup guidance comes with Growth and Elite. Tax filings are coordinated with licensed partners. Advisory is by request. Payroll and cap table are not offered.
How is this different from a formation service that added extras?
Direction of travel. A formation service bolts extras onto a filing. Prolify is an operating platform where formation happens to be the first step. The compliance calendar, the Document Vault and the dashboard are the product, and the certificate is the beginning of it.
What does it cost?
Formation plans start at $397 one-time for the first year, plus your state's filing fee. Keeping an already-formed company compliant starts at $250 a year plus state fees. Full detail is on the pricing page.
Replace the coordination, not your advisors.
One login, one set of records, one cadence. Keep the accountant you trust.