Privacy Policy

Vectis Group LLC — Last Updated: March 2026

NOTICE AT COLLECTION (CALIFORNIA RESIDENTS)

We collect identifiers, commercial information, internet activity, financial information (with consent), and professional information. We do not sell or share personal information for cross-context behavioral advertising. Email privacy@prolify.co with subject "California Privacy Request" to exercise your rights.

Key Points Summary

Data Controller:

Vectis Group LLC., incorporated in the United States.

What We Collect:

Account info, business details, financial account data (with consent via Stripe, Plaid, or Wise), device/usage data.

How We Use It:

LLC formation, AI bookkeeping, compliance services, and to improve, secure, and communicate about our Services.

AI Processing:

Automated systems categorize transactions and generate financial reports. You can review and correct all AI outputs.

Sharing:

Only with service providers and as required by law. We never sell your personal information.

Your Rights:

You may access, correct, delete, or restrict processing of your data. See sections below.

Contact:

privacy@prolify.co

1. Who We Are

This Privacy Policy is issued by Vectis Group, LLC. ("Vectis," "Company," "we," "us," or "our"), the data controller responsible for the personal information described in this policy.

Registered Address: 30 N Gould St Ste N Sheridan, WY 82801

Privacy Contact: privacy@prolify.co

EU Representative: Gregory Colbert, colbert@prolify.co

UK Representative: Mark Damsell, damsell@prolify.co

2. Information We Collect

You provide directly:

Name, email, phone, password, business details, EIN, financial documents, and communications.

Collected automatically:

IP address, browser type, usage data, and analytics data (via PostHog).

Financial account data:

If you connect a bank account via Stripe Financial Connections, Plaid, or Wise, we access transaction data with your explicit consent. We never receive your bank login credentials.

3. How We Use Your Information

We use your information to: provide and operate the Services; process LLC formations and compliance filings; enable AI bookkeeping features; process payments; improve and secure the Services; communicate with you; and comply with legal obligations.

4. AI Features & Automated Processing

Our AI categorizes transactions, matches receipts, detects anomalies, and generates financial reports. All AI-generated outputs are presented for your review — you can modify or override any result at any time.

We do not use your individually identifiable financial data to train general-purpose AI models.

AI-generated outputs are for informational purposes only and do not constitute professional accounting, tax, or financial advice.

5. How We Share Your Information

We never sell your personal information. We share data only with: service providers (PostHog, Stripe, Plaid, Wise, cloud hosting) under strict data processing agreements; when required by law; or in connection with a business transfer (with prior notice).

6. Data Retention

Account data is retained for the duration of your account plus 90 days. Business formation documents and financial data are retained for 7 years from the relevant tax year, as required by law. Usage data is retained for 24 months.

7. Data Security

We use TLS encryption in transit, encryption at rest, multi-factor authentication, role-based access controls, and regular security assessments. Contact security@prolify.co if you believe your account has been compromised.

8. Your Rights

You may request access, correction, or deletion of your personal information. To exercise your rights, email privacy@prolify.co with subject "Privacy Rights Request." We respond within 45 days.

EEA residents have additional rights under GDPR (portability, restriction, objection). UK residents may contact the ICO at ico.org.uk. California residents may submit requests under CCPA.

9. Cookies & Analytics

We use strictly necessary cookies for authentication and PostHog analytics cookies to improve the product. EEA/UK users are asked for consent before non-essential cookies are set.

10. Children's Privacy

Our Services are for adults and business entities only. We do not knowingly collect information from anyone under 18. Contact privacy@prolify.co if you believe a minor's data was collected.

11. Changes to This Policy

We may update this Privacy Policy. Material changes will be communicated by email or in-app notice before they take effect. Continued use of the Services constitutes acceptance of the revised policy.

12. Contact

Email: privacy@prolify.co

Mail: Vectis Group, LLC., Attn: Privacy, 30 N Gould St Ste N Sheridan, WY 82801